Downtown Santa Paula

CITY OF SANTA PAULA REQUIREMENTS FOR FILMING IN THE DOWNTOWN BUSINESS DISTRICT: The Downtown Business District is comprised of the area between 7th Street to the west and 12th Street to the east, Railroad Avenue to the north and Ventura Street to the south, and includes businesses on both sides of the enclosing streets.  Because of the increased potential for disruption to the large number of businesses located in this area, consideration for filming requires working with the Film Liaison to assist with scouting and site representation.  If the production company chooses to film in the Downtown Business District, the Film Liaison will also assist in contacting merchants and/or residents for notification, and must be “on location” during filming.  The Film Liaison’s services are billed separately through Best of VC at $50 per hour ($60 per hour after 10:00 pm and before 6:00 am); scouting services up to 2 hours are free of charge.   The following additional conditions must be adhered to if the production company chooses to film in the Downtown Business District: 1.Notification: All residents and merchants within 300 feet of the primary film location (linear distance in each direction from the front property lines as well as any additional properties affected, including properties abutting alleys, and both sides of the street) must receive a “Merchant/Neighborhood Impact Notification Form” (Exhibit “A”).  The Film Liaison must be present when contacting each resident or merchant. 2.Map: A map of the planned location site(s) must be completed and returned to the City of Santa Paula and the Film Liaison. 3.Film Company’s “Permission to Use Property” Release: This form must be completed, signed and a copy returned to the Film Liaison.  These releases are expressly used for primary locations or at the discretion of the Film Liaison. 4.Pre-production Meeting with Affected Businesses:  The City of Santa Paula (Issuing Authority) may require a pre-production meeting.  The Film Company (Permitee) shall contact the Film Liaison to arrange for a pre-production meeting where details (parking, lighting, business interruption, etc.) regarding the proposed shootRevised 7/21/13 can be discussed prior to formal issuance of the city film permit.  All potentially impacted locations must be notified of the meeting by flyer or other appropriate notice at the expense of the Permitee.  A representative of the Film Company must be in attendance at this meeting to answer any questions regarding the film production.  The Film Liaison and Issuing Authority must approve the film project and may impose additional requirements based on the particular circumstances regarding the nature of the filming itself. 5.Downtown Merchants Association Impact Fee: An impact fee shall be paid to the Downtown Merchants Association for any filming activity that occurs in the Downtown Business District. Filming activities can frequently take a toll on neighbors who may not receive the direct financial benefits, therefore the Downtown Merchants Association promotes community events for the benefit of the downtown merchants throughout the year.  The following hourly rates apply: •10:00 am – 10:00 pm          $75.00 per hour •10:00 pm – 10:00 am          $50.00 per hour A minimum charge of $300.00 is applicable for any film activity in the Downtown Business District.  These fees are paid directly to the Downtown Merchants Association, Federal Identification Number 77-0119730. 6.Posting of Signs:  The Permitee shall post a minimum of one (1) sign of suitable size  (i.e. easily readable from traffic) at the end of each business area in the filming area.  The purpose of the signs is to advise the public that local businesses are open during filming activity.  Appropriate signs may be required at the end of each filming area directing people to the nearest available parking areas.  Signs shall be posted at least two (2) hours prior to the commencement of filming and remain in place throughout the duration of filming activity.  The Film Liaison, City Representative and/or Issuing Authority shall approve all signs (size, location, information, etc.). 7.Public Notice/Announcement: The Permitee shall print a public notice or announcements of suitable size (a minimum of a ¼ page) about the filming activity and listing the names of the affected businesses which will be open for business while the filming activity occurs.  This notice must occur 48 hours prior to filming.a.Santa Paula Times     120 Davis Street, Santa Paula, CA;  805-525-1890 b.Ventura County Star   550 Camarillo Center Dr., Camarillo, CA;  805-437-0000; www.vcstar.com c.Vida Newspaper      130 Palm Dr., Oxnard, CA; 805-483-1008; www.vidanewspaper.com 8.Parking of Production-Related Vehicles: The Issuing Authority shall have discretion to determine parking of production vehicles and other ancillary vehicles. 9.Holiday Season Ban: Any filming in the Downtown Business District from Thanksgiving until January 1st is not allowed. 10.Lunch Hour Time Period: Filming activity should be avoided during the period of 11:30 am to 1:30 pm, but is allowed when majority of affected businesses have agreed per written notice. 11.Business Contracts: The Permitee shall exercise independent contracts with each affected Downtown Business District merchant consistent with guidelines published by the California Film Commission.  Affected means negatively impacted (parking limitations, limited street or pedestrian access, etc.) businesses, and not only those businesses in front of the filming activity. All contracts must be honored prior to the completion of filming activity.  The Downtown Merchants Association will provide a list of suggested rates (Exhibit “B” Merchant Compensation Recommendations) for locations within the Downtown Business District.  This list is for informational purposes only and is designed to assist businesses in negotiating a fair contract with filming industry representatives.  All pre-negotiated payments must be made prior to the commencement of production.  Additional payments must be made before completion of production. 12.Filmmakers’ Code of Professional Responsibility:  The Permitee shall see to it that all of its employees shall comply with all provisions of the Filmmakers’ Code of Professional Responsibility as provided by the California Film Commission. In order to film in downtown Santa Paula you MUST ALSO fill out City of Santa Paula Film Permit  City of Santa Paula Permit: http://filmsantapaula.com/wp-content/uploads/2014/02/City-of-SP-Filming-Packet.pdf Downtown Filming Permit  http://filmsantapaula.com/wp-content/uploads/2014/02/Downtown-Santa-Paula-Filming-Packet.pdf